Legal
Privacy policy
Last updated: April 19, 2026 (prepared for Google Play submission)
1. Introduction
ChatManager is an Android application that lets you manage your device's chats through three core features:
- Message capture: persists locally the notifications emitted by your installed messaging apps. Because the notification is delivered to the device at the time of sending, captured messages remain in ChatManager even if the sender later deletes them from the original chat.
- Automatic rules: lets you configure conditions to reply automatically, alert you or log events on incoming messages.
- Statistics and reports: generates analytics, rankings and PDF reports based on captured messages.
This policy describes what data the app handles, for what purpose, with whom (if anyone) it is shared and what control you have over it. The data controller is the developer of ChatManager, reachable at support@getchatmanager.com.
2. Core principle
Your messages never leave your device. The app does not run servers that receive, store or process the content of your conversations. All processing happens locally on your Android phone.
3. System permissions and their purpose
- Notification access (
NotificationListenerService): required to read notifications from your messaging apps and process them with the rules you define. - Push notifications (
POST_NOTIFICATIONS): to emit alerts and reminders from within the app. - Battery optimization exclusion: optional, needed for TTS and auto-replies to work with the screen off.
- Internet: only for optional account features (sync, authentication, in-app purchases).
4. Data handled locally
The local database on your device stores:
- Conversations and messages captured from messaging apps, including those the sender may later delete from the original chat. This happens because the notification was already delivered to the device at the time of sending and ChatManager persists it locally.
- Rules and banned words you have configured.
- Aggregated statistics from your chats.
- App configuration and preferences.
This data is never transmitted to external servers under any circumstances. ChatManager does not sell data, does not share it with third parties for advertising purposes and does not use it to train machine-learning models.
5. Data synced (only if you create an account)
If you choose to create an account, only the minimum necessary is synced so you can restore your configuration on another device:
- Email and authentication credentials (managed by Firebase Authentication).
- Rule and banned-word definitions (not the messages that trigger those rules).
- Premium subscription status.
This data is stored in Firestore tied to your account identifier. You can delete it at any time from Menu → Privacy → Delete account.
6. Payments and subscriptions
Premium purchases are processed through Google Play Billing. ChatManager does not receive or store credit-card data. Your subscription status is synced with your account if you have one.
7. Advertising (Free users)
The Free tier shows ads served by Google AdMob. AdMob may collect an Android advertising identifier and ad-usage data according to its own policy. You can review and reset this identifier from your device settings. In regions with consent requirements (EEA, UK), we show the relevant dialog before loading ads.
8. Retention
- Local data: kept as long as the app is installed. You can delete it at any time from Menu → Privacy → Delete all data.
- Conversation history: 7 days on Free, unlimited on Premium.
- Synced account data: until you delete your account or request its removal.
9. Security
Local data lives in the app's private storage, protected by Android's app isolation. You can optionally enable biometric lock to require authentication when opening ChatManager. Backups you export manually are signed with HMAC-SHA256 to verify integrity.
10. Your rights
You can at any time: revoke system permissions, delete all local data, delete your remote account, disable sync, and export your data in a readable format.
11. Children
ChatManager is not directed to children under 13. We do not knowingly collect data from minors. If you believe a minor has used the app, contact us so we can proceed with deletion.
12. Changes to this policy
When we update this policy we will change the date at the top of the document and, if changes are material, we will notify you inside the app.
13. Contact
For any questions about this policy or about your data, email us at support@getchatmanager.com.